1. User opened a Trade on 27th April and made the 1st Payment. Trade Expires = 30th April 2025 at 9:10 PM UTC
2. User sends their 2nd Payment on 30th April at 11:28 PM UTC (more than 2 hours after the Trade has expired / deleted).
3. 1st May at 8:38 AM, the user sends a vague e-mail stating a "A mix had not completed" and asking if there's anything that can be done. No Letter Of Guarantee or Deposit Transaction IDs are included.
4. We respond on 5th May at 6:45 AM, stating that if there is a problem - to e-mail the Letter of Guarantee and Deposit Transaction IDs.
5. User responds on May 5th, 2025 at 9:38 AM, including the Letter of Guarantee and Deposit Transaction IDs.
6. May 5th at 5:26 PM, we investigate the Letter of Guarantee + Transaction IDs and see that the user made their 2nd payment 2 hours after the Trade had expired and was deleted. We inform the user that we will send them a refund and ask them to choose a return Address to receive the funds back to.
7. The user takes a long time to respond, not choosing which address they wish to have funds returned to, over multiple e-mails and interactions. They finally give the return address to send the funds back to on May 7th, 2025 at 9:55 PM
8. Refund is sent to the user and they are notified by e-mail stating this on May 8th, 2025 at 4:40 AM
If the rules had stated that you need to wait a week or more for a response, I would have waited and not panicked.
The user did not wait for a week or more. This is simply not the case.